THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.

PLEASE REVIEW IT CAREFULLY.

Uses and Disclosures

Treatment.  Your health information may be used by staff members or disclosed to other health care professionals for the purpose of evaluating your health, diagnosing medical conditions, and providing treatment.  For example, results of laboratory tests and procedures will be available in your medical record to all health professionals who may provide treatment or who may be consulted by staff members.

Payment.  Your health information may be used to seek payment from you health plan, from other sources of coverage such as an automobile insurer, or from credit card companies that you may use to pay for services.  For example, your health plan may request and receive information on dates of service, the services provided, and the medical condition being treated.

Health care operations.  Your health information may be used as necessary to support the day-to-day activities and management of Wedgewood Family Practice and Psychiatry Associates, Inc.  For example, information on the services you received may be used to support budgeting and financial reporting, and activities to evaluate and promote quality.

Law enforcement.  Your health information may be disclosed to law enforcement agencies to support government audits and inspections, to facilitate law-enforcement investigations, and to comply with government mandated reporting.

Public health reporting.  Your health information may be disclosed to public health agencies as required by law.  For example, we are required to report certain communicable diseases to the state's public health department.

Other uses and disclosures require your authorization.  Disclosure of your health information or its use for ay purpose other than those listed above require your specific written authorization.   If you change your mind after authorizing a use or disclosure of your information you may submit a written revocation of the authorization.  However, your decision to revoke the authorization will not affect or undo any use or disclosure of information that occurred before you notified us of your decision to revoke your authorization.

Additional Uses of Information

Appointment reminders.  Your health information will be used by our staff to send you appointment reminders.

Information about treatments.  Your health information may be used to send you information that you may find interesting on the treatment and management of your medical condition.  We may also send you information describing other health-related products and services that we believe may interest you.

Individual Rights

You have certain rights under the federal privacy standards.  These include:

• The right to request restrictions on the use and disclosure of your protected health information.
• The right to receive or request confidential communications concerning your medical condition and treatment.
• The right to inspect and copy your protected health information, including when a practitioner can deny such a request and the process for contesting any denial of access.
• The right to amend or submit corrections to your protected health information, including when a practitioner can deny such an amendment and the process for contesting any such denial.
• The right to receive an accounting of how and to whom your protected health information has been disclosed.
• The right to receive a printed copy of this Notice.

Wedgewood Family Practice & Psychiatry Associates, Inc. Duties

We are required by law to maintain the privacy of your protected health information and to provide you with this notice of privacy practices.
We also are required to abide by the privacy policies and practices that are outlined in this notice.

Right to Revise Privacy Practices

As permitted by law, we reserve the right to amend or modify our privacy policies and practices.  These changes in our policies and practices may be required by changes in federal and state laws and regulations.   Upon request, we will provide you with the most recently revised notice on any office visit.  The revised policies and practices will be applied to all protected health information we maintain.

Requests to Inspect Protected Health Information

You may generally inspect or copy the protected health information that we maintain.  As permitted by federal regulation, we require that requests to inspect or copy protected health information be submitted in writing.  You may obtain a form to request access to your records by contacting the Receptionist or the HIPAA Officer.  Your request will be reviewed and will generally be approved unless there are legal or medical reasons to deny the request.

Complaints

If you would like to submit a comment or complaint about our privacy practices, you can do so by sending a letter outlining your concerns to:

Office Manager
Wedgewood Family Practice & Psychiatry Associates, Inc.
1197 Van Voorhis Road
Morgantown, WV 26505

If you believe that your privacy rights have been violated, you should call the matter to our attention by sending a letter describing the cause of your concern to the same address listed above, or with the Office for Civil Rights, U.S. Department of Health and Human Services (OCR).  The address for the OCR is as follows:

Office of Civil Rights
U.S. Department of Health and Human Services
200 Independence Avenue, S.W.
Room 509F, HHH Building
Washington, D.C. 20201

You will not be penalized or otherwise retaliated against for filing a complaint.

Contact Person

The name, address and phone of the person you can contact for further information concerning our privacy practices is:

Office Manager
Wedgewood Family Practice & Psychiatry Associates, Inc.
1197 Van Voorhis Road
Morgantown, WV 26505
(304) 599-9400

Obtain Written Acknowledgement

We will obtain written acknowledgement from patient/guardian as receipt of the Notice of Privacy Practices.

Effective Date

This Notice is effective on or after April 14, 2003.